Administrative Professional Job Titles - Survey Respondents

Who is on this list: Any title directly associated with duties of administrative support professionals or administrative supervision, actively employed.

Who is not on this list: Consultants, educational trainers, speakers, related jobs that aren't directly administrative support, directors/managers (who aren't clearly administrative managers, admin supervisors or lead admins), unemployed administrative professionals, students and retired administrative professionals. These individuals omitted are not on this particular survey response list because its goal is to specifically identify and list current job titles of actively employed administrative professionals, administrative supervisors and office managers. However those omitted are welcome to subscribe to The Effective Admin and may benefit from reading the ezine.

Also note: Some respondents wrote "admin" and others wrote "administrative". Unless it was clear to me that it was an abbreviation (as in had a period after it like "admin.") I did not change it. Also, some titles include Roman Numerals such as I, II, III and IV while other titles use 1, 2, 3 and 4. Some say Sr. and others write Senior. Again, I left these as given to me because this may be how their company officially writes the title. Plus some admins have the general title of administrative assistant while others have specific titles such as administrative assistant to some specific title/position. Again, I left these as is.

 

The number to the right of the administrative professional job title is the number of respondents with that title.

 

Titles with 10 or more respondents are highlighted (for no particular reason other than to point out the most common titles in use). Of course, an administrative professional title at one company may mean a totally different set of job duties or administrative stature at another company. This list just gives you a general ideas of administrative professional titles in use today (as of September 2007).

 

Administrative Sales Assistant - 1 Admin 1 - 1 Admin Assistant - 5 Admin Assistant III - 2 Admin Assistant of Director of Finance - 1 Admin Assistant/Office Manager - 1 Admin Assistant/Receptionist - 2 Admin Support Agent - 1 Administrative Assistant - 120 Administrative Assistant to Vice President/General Counsel - 1 Administration Manager - 1 Administration Manager/Treasurer - 1 Administrative Assistant 2 - 3 Administrative Assistant 4 - 1 Administrative Assistant for the Vice President - 1 Administrative Assistant I - 2 Administrative Assistant II - 5 Administrative Assistant III - 3 Administrative Assistant IV - 2 Administrative Assistant Regional Sales - 1 Administrative Assistant to the Deputy Director - 1 Administrative Assistant to the Director - 1 Administrative Assistant to the President - 1 Administrative Assistant to Vice President Human Resources & HR Specialist for HR - 1 Administrative Assistant/AOP Coordinator - 1 Administrative Assistant/Secretary - 1 Administrative Associate - 3 Administrative Associate 4 - 1 Administrative Associate Senior - 1 Administrative Assistant of Budget - 1 Administrative Coordinator - 7 Administrative Director - 1 Administrative Manager - 1 Administrative Officer - 1 Administrative Professional - 4 Administrative Professional II - 1 Administrative Secretary - 10 Administrative Secretary Blue Ribbon Support - 1 Administrative Senior SSC - 1 Administrative Services & Support - 1 Administrative Services Coordinator - 1 Administrative Specialist - 5 Administrative Specialist I - 1 Administrative Supervisor - 1 Administrative Support - 3 Administrative Support Assistant - 1 Administrative Technician - 1 Administrator - 2 Administrator Executive 2 - 1 Administrator Executive Office - 1 Area Admin Specialist - 1 Assistant - 3 Assistant Deputy Clerk to the Board - 1 Assistant Manager Admin - 1 Assistant to Construction Manager - 1 Assistant to Senior Executive - 1 Assistant to the Administration - 1 Assistant to the Chair - 1 Assistant to the President - 3 Assistant to the Vice-President - 1 Assistant to Vice President of Corp Operations - 1 Associate - 1 Assistant to the Superintendent of Schools - 1 Benefits Administrator/Administrative Assistant - 1 Bingo Admin Assistant - 1 Broker's Assistant - 1 Business Manager - 1 Care Coordinator - 1 Church Clerk - 1 Clerk Typist 2 - 1 Clinical Project Assistant - 1 Confidential Assistant - 1 Confidential Executive Assistant - 1 Contract Specialist - 1 Coordinator - 3 Corporate Administrator - 1 Corporate Executive Assistant - 1 Data Technician / Receptionist - 1 Department Assistant - 1 Department Coordinator - 1 Department Director Secretary - 1 Development Assistant - 1 Digital Close-out assistant manager - 1 Director Administrative Assistant - 2 Director of Office Operations - 1 District Secretary - 1 Division Secretary/ Data Technician - 1 Documentation Coordinator - 1 EA to the CEO - 1 Executive Admin - 2 Elementary Secretary - 1 ET Support IV - 1 Executive Admin Assistant/Office Manager - 1 Executive Assistant to CEO - 1 Exec, Administrative Assistant - 1 Executive Administrative Assistant & Office Manager - 1 Executive Admin - 1 Executive Administrative and Facilities Manager - 1 Executive Administrative Assistant - 26 Executive Administrative Assistant to Program Director - 1 Executive Administrative Assistant to the President - 1 Executive Administrator - 4 Executive Assistant - 112 Executive Assistant - Enterprise Information and Performance - 1 Executive Assistant & Meeting Planner - 1 Executive Assistant 1 - 1 Executive Assistant to CEO - 5 Executive Assistant to President/CEO - 1 Executive Assistant to Regional Director - 1 Executive Assistant to the Executive Director - 1 Executive Assistant to the President - 1 Executive Assistant to the President & CEO - 1 Executive Assistant to the Superintendent - 2 Executive Assistant to the VP/CNO - 1 Executive Assistant to Vice President Managed Care - 1 Executive Assistant to VP - 1 Executive Assistant to VP Operations & Director of Marketing - 1 Executive Assistant/Office Facilities Manager - 1 Executive Assistant/Office Manager - 2 Executive Assistant/Personal Assistant - 1 Executive Associate - 1 Executive Coordinator - 1 Executive Coordinator Lead - 1 Executive Finance Assistant - 1 Executive Marketing Administrative Assistant - 1 Executive Personal Secretary - 1 Executive Program Services Director Administrative Assistant - 1 Executive Secretary 1- 1 Executive Secretary-Medical Staff - 1 Facilities Operations Assistant - 1 Field Operations Assistant - 1 Freelance Executive Assistant - 1 Front Office Coordinator - 1 General Manager's Administrative Assistant - 1 Government Affairs Assistant - 1 GVP - Office Manager - 1 Head of Administration & HR - 1 High School Secretary - 1 HR Administrative Assistant - 3 HR Administrator - 2 HR Coordinator - 1 Human Resource Area Specialist - 1 Interperator/Office Support -1 Land Development Administrator - 1 Lead Administrative Assistant - 1 Legal Administrative Assistant - 3 Legal Assistant - 2 Legal Staff Assistant - 1 Litigation Specialist - 1 Marketing Administrative Manager - 1 Medical Secretary - 1 Medical Staff Coordinator - 1 Medical Transcriptionist/Executive Secretary - 1 Medical/Administrative Affairs Director - 1 Manufacturing Support - 1 Office Manager - 1 Office Administrator - 4 Office Coordinator - 1 Office Manager - 18 Office Manager for CEO - 1 Office Manager/Executive Assistant - 1 Office Supervisor - 1 Operations & Support Assistant - 1 Operations Administrator - 2 Operations Clerk - 1 PA and Executive Assistant to Chief Executive - 1 Personal Assistant - 1 Personal Executive Administrative Assistant - 1 Personal Executive Assistant - 1 Pharmacy Coordinator - 1 President-Rector's Secretary - 1 Professional Assistant - 1 Program Analyst - 1 Program Assistant - 3 Project Analyst - 1 Project Assistant - 2 Project Coordinator - 2 Project Coordinator & Administrator - 1 Project Manager - 2 Property Administrator - 1 Relationship Manager - 1 Sales Assistant - 2 Sales Coordinator - 1 Sales Support Specialist - 1 Secretary - 2 Secretary II - 1 Secretary/Office Manager - 1 Secretary Assistant to CEO - Senior Administrative Assistant - 11 Senior Administrative Assistant to the Senior Vice President - 1 Senior Administrative Associate - 2 Senior Administrative Secretary - 1 Senior Administrative Specialist - 1 Senior Administrative Support - 1 Senior Assistant - 1 Senior Executive Assistant - 3 Senior Executive Associate - 1 Senior Executive Secretary - 1 Senior Legal Secretary - 1 Senior Office Support - 1 Senior Project Administrative Assistant - 1 Senior Project Administrator - 1 Senior Region Sales Coordinator - 1 SIGINT/Export Admin. - 1 Southern Region Administrative Assistant - 1 Sr. Admin Assistant - 2 Sr. Admin Associate - 2 Sr. Administrative Assistant - 10 Sr. Administrative Associate - 2 Sr. Executive Assistant to the President & CEO - 1 Sr. Executive Associate - 1 Sr. Project Associate for Administration and Member Services - 1 Sr. Project Coordinator - 2 Sr. Secretary Executive Management - 1 Sr. Staff Admin Asst - 1 Staff Assistant - 2 Support Team Leader - 1 Team Leader - 1 Technical Assistant - 1 Territory Executive Assistant - 1 Training & System Software Administrator - 1 Virtual Assistant - 2 VP Admin - 1 VP Administration - 1 VP Administrative Assistant - 1 VP Assistant - 1

2 REPORTS FOR SENIOR LEVELS, INCLUDING EXECUTIVES AND MANAGERS (who have administrative professionals supporting them and/or other staff):   #1 Special Report: Revealing Research That Helps You Motivate and Retain Your Administrative Professional Staff A report for managers, executives, directors and all senior levels who have administrative assistants, executive assistants and secretaries reporting to them. When you find and hire a good, perhaps great, administrative assistant, executive assistant or secretary for you, your department and/or your company, you don't want to lose him or her to the competition. That's right. A good administrative professional will leave what he or she perceives as a bad position – no matter how much compensation you offer. While adequate pay, benefits and bonuses are necessary and enticing for administrative employees, it's a short-term solution for motivation and retention of your administrative professional staff. Read about the elements that create job satisfaction and frustration on the job for your administrative support staff. Get tips for creating motivating environments for your admins and tips for how to retain your administrative professional staff. This printable document is 24 pages (8 1/2" x 11" paper size) and is in PDF file format (read with free Adobe Reader software). PRICE: $37.50 USD This price includes the right to distribute the document to multiple people within your company.   #2 Tips Report: 87 Ways You Can Work More Effectively With Your Administrative Support Professional These are 87 short tips recommended for managers, executives, and upper-level staff seeking to establish better communication and work processes and workplace relationships with their new or current administrative professionals. This is information you must know if you have a direct report who is an administrative professional, such as an administrative assistant, executive assistant or secretary. This printable document is 24 pages (8 1/2" x 11" paper size) and is in PDF file format (read with free Adobe Reader software). View or print the brochure with sample tips. PRICE: $37.50 This price includes the right to distribute the document to multiple people within your company.   "The information was extremely helpful. My admin and I read the brochure and then met to discuss it item by item. We have implemented several changes and have seen a dramatic increase in communication and efficiency." Jonathan Hebel General Manager and Chief Operating Officer Windsor, CA --------------------------------------- "I recently received approval to hire an Office Service Coordinator (our second level administrative professional). It was the first time I have had administrative support and I wanted to set things up so we could be an effective team. I used the publication to help set up a framework for how we would operate. It was helpful in identifying areas that should be considered for good communication and office management." Michael Love Rockville, Maryland --------------------------------------- "I purchased the 87 Ways You Can Work More Effectively With Your Administrative Professional for several reasons: --I want to continually improve my effectiveness with my admin. --I am consistently seeing others miss the mark and don't know what to do. --Without my admin, I'm dead. I found this tip book to be very useful, easy to read and understand. It was also affirmation to the things we are doing right. I found tip #1, 12 & 14 are true fundamentals to success with your admin." Michael Klockenbrink Business Administrator Folsom, CA